WILLIAM K. SANFORD TOWN LIBRARY

BOARD OF TRUSTEES

BYLAWS

 

 

ARTICLE I.   NAME, AUTHORITY, AND GOVERNMENT

Section 1.   The name of this organization shall be the William K. Sanford Town

            Library.

 

Section 2.   The Library derives its authority from a charter issued provisionally by

the University of the State of New York Education Department on January

24, 1964 and amended on April 14, 1970, made absolute on October 29,

1976 and amended on June 21, 1979.

 

Section 3.   The Library is governed by Section 260 of the New York State Education

            Law, by all other applicable New York State laws, the Rules of the Board of

            Regents, the regulation of the Commissioner of Education and these

            Bylaws.

 

 

ARTICLE II.  BOARD OF TRUSTEES

 

Section 1.   The governing body of the William K. Sanford Town Library shall be a

      Board of Trustees appointed by the Colonie Town Board for terms of office of

      five years.

 

Section 2.   The Board of Trustees shall adopt and revise bylaws, establish such

  policies as will foster and improve library service to the residents of Colonie,

employ a director, supervise the expenditure of the library's funds,discharge

all responsibilities as provided for under Article I., Section 3., and exercise

such other responsibilities as may be appropriate.

         

Section 3.   A trustee who fails to attend three consecutive regular board meetings

            without excuse accepted as satisfactory by the Board shall, at the next

            regular meeting following the third consecutive absence, be declared to have

            resigned.

         

Section 4.   Each trustee shall have one vote and must be present at the meeting to

            have this vote counted.

         

ARTICLE III. OFFICERS

         

Section 1.   The officers shall be president, a vice‑president, a secretary, and a

            treasurer, elected from among the appointed trustees at the annual meeting

            of the Board.

                                       

Section 2.   Officers shall serve a term of one year from the annual meeting at which

            they are elected and until their successors are duly elected. 

 

Section 3.   The president shall preside at all meetings of the board, authorize calls

            for any special meetings, appoint all committees, execute all documents

            authorized by the board, and generally perform all duties associated with

            that office.

         

Section 4.   The vice‑president, in the event of the absence or disability of the

            president, or of a vacancy in that office, shall assume and perform the

            duties and functions of the president.

         

Section 5.   In the absence of the president and the vice‑president from a board

            meeting, the members shall select a temporary president for the meeting.

         

Section 6.   The secretary shall keep a true and accurate record of all meetings of

            the board, shall issue notice of all regular and special meetings, and shall

            perform such other duties as are generally associated with that office.

         

Section 7.   The treasurer shall authorize the disbursement of library funds in

            accordance with the budget as prepared by the Board of Trustees, and shall

            perform such duties as generally devolve upon the office.  The treasurer

            shall authorize disbursement of funds for emergency purposes, vouchers for

            these disbursements to be presented to the board at the next meeting.  The

            treasurer shall authorize the disbursement of funds on a regular basis.  In

            the absence of the treasurer, the trustees in order of the president,

      vice‑president, secretary, and other trustees shall authorize the

      disbursement of funds.  The Comptroller of the Town of Colonie shall be the

            disbursing officer with respect to the funds appropriated for the library by

            the Colonie Town Board in the annual budget.

         

Section 8.   Should an office become vacant prior to its expiration, the board, at the

            first regular meeting held after such vacancy occurs, shall elect one of

             its members to fill the unexpired term.

         

ARTICLE IV.  MEETINGS   

         

Section 1.   The regular meetings shall be open to the public, shall be held at least

            each quarter at the William K. Sanford Town Library, the date and hour

             to be set by the board at its annual meeting.

                                     

Section 2.   The annual meeting shall be for the purpose of the election of officers

            and shall be held at the time of the regular meeting in January of each year.

         

Section 3.   Special meetings or executive sessions may be called by the secretary at

            the direction of the president, or at the request of 3 members, for the

            transaction of business as stated in the call for the meeting.

         

Section 4.   A quorum for the transaction of business at any meeting shall consist of

            4 members of the board present in person.

         

Section 5.   Conduct of meetings:  Proceedings of all meetings shall be governed by

            Robert's Rules of Order.

         

Section 6.   Notice of the time and place of every meeting shall be mailed not less

            than five days, nor more than ten days, before the meeting, to the usual

            address of every trustee.

         

         

ARTICLE V.   LIBRARY DIRECTOR AND STAFF

         

                   The board shall appoint a qualified library director who shall be the

            executive and administrative officer of the library on behalf of the board and

            under its review and direction.  The director shall recommend to the board

            within the purview of the Civil Service law of the State of New York and of

            the Town of Colonie the appointment and specify the duties of other

            employees and shall be held responsible for the proper direction and

            supervision of the staff, for the care and maintenance of library property, for

            an adequate and proper selection of books and other library materials in

            keeping with the stated policy approved by the board, for the efficiency of

            library service to the public and for its financial operation within the

            limitations of the budgeted appropriation.  The director shall attend all

            board meetings, shall have custody of the minutes and other records of the

            board, shall present a Director's Report at each regular meeting of the board

            and shall present an annual report at the regular April meeting of the

            board.

          

         

 ARTICLE VI. COMMITTEES

         

 Section 1.  The president shall appoint committees of one or more members each

            for specific purposes as the business of the board may require from time to

            time. The committee shall be considered to be discharged upon the

            completion of the purpose for which it was appointed and after the final

            report is made to the board.

         

 Section 2.  No committee will have other than advisory powers unless, by suitable

            action by the board, it is granted specific power to act. 

        

Section 3.   The president and the director shall be ex‑officio members of all

            committees.

         

Section 4.   All committees shall make a progress report at each regular meeting of

            the board.

         

         

ARTICLE VII. GENERAL

         

Section 1.   An affirmative vote of the majority of all members of the board present

            at the time shall be necessary to approve any action before the board.  The

            president may vote upon and may move or second a proposal before the

            board.

         

Section 2.   The bylaws may be amended by the majority vote of all members of the

            board provided written notice of the proposed amendment shall have been

            mailed to all members with the notice of the meeting at which such action

            is proposed to be taken.

 

Revised April 2, 1982

Revised March 30, 1983